GC Report January 2022
Crew Callers Office Working Remotely
Crew callers will be working remotely effective 7am 1/7/22. The following numbers must be used to contact desks:
Hoboken desk: 201-246-2966 or 2967
Newark desk: 201-246-2963 or 2964
No other numbers will have access to the caller
NJ TRANSIT Employee Notice Regarding New CDC Guidance
ATTENTION EMPLOYEES*UPDATED FOR T&E*
As a follow up to the “Updated CDC Isolation/Quarantine Guidance” sent to all employees on December 31, 2021, below is more detailed guidance on what employees should do in a variety of COVID-related situations.
1. If an Employee Tests Positive for COVID-19
• Employee notifies Supervisor and calls COVID-19 Hotline at 888-890-0729 to register their positive test.
Where it says “notifies Supervisor”, T&E will contact Crew callers.
• The positive test result must be submitted to the COVID-19 Hotline email at
covidresults@njtransit.com.
• Employee isolates for 5 days starting from the test date and can return to work
on Day 6 if they are asymptomatic.
- No clearance or paperwork is required to return to work, as long as the
employee is asymptomatic. (An MD40 is not required to return to work for
this COVID-19 related absence).
• The employee must notify the COVID-19 Hotline and their Supervisor of their
asymptomatic status and their return to work date prior to returning to work. T&E
will contact Crew callers.
• The employee will not be contacted by Medical or Supervision granting approval
– they should plan to return to work unless notified otherwise.
2. If an Employee is Symptomatic Beyond 5 Days, But Asymptomatic Before Day
10 Following Isolation Period
• Employee notifies Supervisor. T&E is NOT required but must contact the
Covid Hotline.
• The employee must notify the COVID-19 Hotline and their Supervisor of their
asymptomatic status and their return to work date prior to returning to work. (An
MD40 is not required to return to work for this COVID-19 related absence and a
doctor’s note will not be required if the employee returns to work within 10 days
of their test date.) T&E must only contact the Covid Hotline and make themselves
available for work.
• The employee will not be contacted by Medical or Supervision granting approval
– they should plan to return to work unless notified otherwise.
3. If an Employee Remains Symptomatic Beyond 10 Days
• Employee notifies Supervisor. T&E must only contact the Covid Hotline.
• The employee is required to provide a doctor’s note that includes a return date in
order to return to work.
• These notes should be sent to the COVID-19 Hotline email
at covidresults@njtransit.com.
• The employee must notify the COVID-19 Hotline and their Supervisor of their
asymptomatic status and their return to work date prior to returning to work.
Where it says “ their Supervisor” this is not required. T&E must only contact the
Covid Hotline and make themselves available to work.
• NOTE: An MD40 will be required for any absence beyond 30 days.
4. Guidance for Employees Directed to Quarantine by Their Healthcare
Professional Following An Exposure
• Employee notifies Supervisor and calls COVID-19 Hotline at 888-890-
0729 to register they’ve been instructed to quarantine by their healthcare
professional. Where it says “ notifies Supervisor”, T&E will contact Crew
callers office.
• NOTE – COVID Hotline is open 24/7, however we are still experiencing a
high volume of calls.
• For people who are unvaccinated or are more than six months out from their
second Pfizer or Moderna dose (or more than 2 months after the J&J vaccine)
and not yet boosted, CDC now recommends quarantine for 5 days followed by
strict mask use for an additional 5 days. Employees quarantining for 5 days
starting from the date of exposure can return to work on Day 6 if they are
asymptomatic.
• Individuals who have received their booster shot — or who have received both
doses of their Pfizer or Moderna vaccine within the last 6 months, or received
their J&J vaccine within the last 2 months — do not need to quarantine following
an exposure, but should wear a mask for 10 days after the exposure.
• For employees who have to quarantine following an exposure, no clearance or
paperwork is required to return to work, as long as the employee is
asymptomatic. (An MD40 is not required to return to work following this COVID19 related absence).
• The employee must notify the COVID-19 Hotline of their asymptomatic status
and their return to work date prior to returning to work.
• The employee will not be contacted by Medical or their Supervision granting
approval – they should plan to return to work unless notified otherwise
Integrify Issue
One of the recent issues we encountered while cleaning up payroll, is that members were leaving the following fields blank when submitting DH claims
-
Unit of Compensation 1:* Hours
-
Constructive Allowance 1 (HHMM/Amount):*
When filling out 008 claims please provide this information otherwise verification will not pay you
Rail Agreement Electronic Paystubs
Earnings and denial statements will still be sent to pay locations until such a time they can be added to the self-service portal
Good news! Your paystubs will be now available electronically and paper paystubs will no longer be distributed effective December 21st, 2021. Login instructions are below with further details in the attached document.
***Please contact the IT Helpdesk directly at Helpdesk@njtransit.com or (973) 491-HELP(4357) with any login-related questions or concerns.***
Paystubs will post at 12:01 a.m. on your payroll date and historic stubs will be available dating back to October 2014. As is our current practice, any historical pay advice information prior to October 2014 must be requested through Payroll.
To access your pay stub online for the first time, visit https://selfservice.njtransit.
Last Name: Name in CAPS (i.e., “SMITH”)
Person Code: Employee Number (i.e., 012345)
Password: First Letter Last Name (CAPS) + Last 4 digits of SSN (i.e., S1234)
You will be asked to change the password immediately, then you will be able to view your pay stubs. (At first sign-on, some users have had to log out and then immediately log back in)
You will be able to view and print your annual W2 and 1095c from the self-service portal, and also view your tax filing status and benefits. In our continued effort to improve our internal customer service, we will be adding more features to the Employee Self-Service in the future. Please be on the lookout for communications regarding new services available through the Employee Self-Service portal.
2021 Christmas and New Year Holidays _ Verification Dept Schedule Memo
Reminder effective 12/13/2021 paper timecards are no longer accepted you must use the Integrify site to submit, ensure you have an email response, otherwise claim has not been sent.
This site can be accessed through your MVD, the HOS computers at sign-up and rest locations, or your personal devices including home computers.
See division notice DN2-1201 “Attached below”
If you are filling out for a flag or yard assignment do not use code 055 “continuous time“. This will trigger a required supervisor signature; non-passenger assignments do not get cut, so it is not needed. Use the 055 if you are requesting additional overtime for a regular yard assignment.
When filling out shortage form on local 60 the “Request #” you receive from email response is mandatory to process shortages.
2022 Vacations Awards
Below are vacation awards for 2022
We made some changes to format for 2022, please provide feedback to the vacation committee Greg, Rob, Ross, Scott or Rashonda
If you are on Hoboken division and see an error, please have your bid available and call Scott Spratt @ 973-223-8654
If you are on Newark division and see an error, please have your bid available and call Rashonda Brown @ 973-722-9433
“Reminder if you are part of the CTP please check both divisions for your name and assigned weeks, students still in class or qualifying at close of division assignments were randomly put into divisions”
2021 Thanksgiving Holiday Timecard Processing Schedule
Thanksgiving Holiday – November 25 – 26, 2021
All timecards for the week of 11/17-11/23 *Must Be received by the Verification Department No Later Than 11am Wednesday, November 24, 2021 to be considered Current and paid on Thursday, December 2, 2021.
Any and all cards stamped in the T & E Department after 11am on November 24, 2021 will be processed for the following pay period which will be paid on Thursday, December 9, 2021.
*No exceptions will be made for this date or time.
Payroll Contact and Duties Information
NJT TIMECARD VERIFICATION OFFICE
Payroll Verification
ONE PENN PLAZA EAST 4th floor
NEWARK, NJ 07105
