An update on mileage, as of February 1, 2021 all mileage that was given to the “emergency task force” for the period of January 1, 2020 through August 31, 2020 has been processed and sent to AP for payment.
Due to the volume of mileage amassed during that period there are severe issues of “missing” sheets, the following process was agreed to by the carrier and the organization.
If you have missing mileage that was not paid from October 1st, 2019 through August 31st, 2020
- Please SCAN and send as a pdf, do not send pictures a secretary or supervisor can assist
- Scan those sheets and send to sspratt@njtransit.com , we will then forward them to the department responsible for payment, they will confirm with us that they were processed and sent to AP, we will notify via email you when this is done.
- If you do not have the sheets either make duplicates or wait until we can have the department responsible for the scantron, the process available to retrieve them, these will also need to be sent via email to sspratt@njtransit.com
- If you can not scan from home see a trainmaster or secretary, ask them to scan to sspratt@njtransit.com or my CROP “SFS”
- The deadline to submit is March 31, 2021
If you have missing mileage that was not paid prior to January 1st 2020 or after September 1, 2020 submit on local 60 site under payroll shortage form Payroll Shortage Form (utulocal60.com)
If you have mileage that was denied due to timelines for either time periods submit on local 60 site under payroll shortage form Payroll Shortage Form (utulocal60.com)
We will post updates as we progress through this process
As a reminder mileage is to be submitted as soon as possible, you can not put more than one month on a sheet, so for example if you have a sheet with one line for January 31st do not use the next line for February 1, start a new sheet and scan that sheet with one line.
You should fill out the entire seven lines in a month then scan it, you have thirty (30) days from last date on sheet to submit.
Tolls should be on separate sheet with receipts attached
If you are on a flag assignment one line is to be used for traveling to and from sign up location, another line for travel to and from flag site, use more than one line if you travel to multiple locations, write MP and line and please print clearly.
The carrier is working on a new system to be available soon for timecard and mileage submission that would be completely electronic, the organization is hopefully optimistic this can happen.
