TO: T&E
FROM: Katerina Kharchenko
DATE: March 19, 2024
SUBJECT: Good Friday Timecards Processing Schedule

Good Friday Holiday (OTE) – March 29, 2024

Due to OTE Good Friday Holiday All timecards/eClaims *Must Be received by the
Verification Department No Later Than 11 am Thursday, March 28, 2024 to be considered
current and paid on Thursday, April 05, 2024.
Any and all cards stamped or eClaims received in the Verification Department after 11 am on
March 28, 2024, will be processed for the following pay period which will be paid on Thursday,
April 11, 2024.

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With the end of the year coming up I just wanted to remind you of some of the best practices for filling out the cash-in request timecards. If these guidelines are followed, then it would help us out a lot in getting all of these payments processed as quickly and accurately as possible:

Submit as a “Cash In” Claim Type

1) Requests should be for only type of PTO (vacation, personal, or sick) cash-in per timecard submitted

2) Timecard comments should state to pay remaining balance of the PTO type for 2023 instead of the specific amount (e.g. “Pay remaining 2023 vacation balance” or “Pay all unused 2023 personal days”)

3) There is no need for anyone to submit a separate timecard for each individual day that is being cashed in (e.g. a 32-hour vacation cash-in should be submitted on one request instead of four separate requests)

4) Since we are now using electronic timecards there should not be a need for anyone to submit duplicate timecards. They can email me or the verification department with the request ID# and we can check the status of the request. 

Thanks,

 Mark Falanga

Manager of Payroll

180 Boyden Avenue

Maplewood, NJ  07040

mfalanga@njtransit.com

Tel:  973-378-6121

See below vacation awards. (Updated 12/13/2023)

For issues with Newark awards please contact;

Rashonda Brown 973-722-9433 rbrown@utulocal60.com

Greg Roberts 973-868-0091 groberts@utulocal60.com

Ross Corbin 732-948-8510 rcorbin@local60.com

For issues with Hoboken awards please contact;

Rob Milan 201-875-7721 rmilan@utulocal60.com

 Scott Spratt 862-400-8904 sspratt@utulocal60.com

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Recently, mileage has fallen behind in being processed and has not been paid in a timely manner.  

We are asking members to submit penalties, please submit on Integrify, as a penalty claim, go back 30 days from date of submission, for each sheet. 

http://railclaims.njtransit.com/

FOR EACH SHEET YOU HAVE SUBMITTED!

One penalty for eight hours for each day until mileage is once again paid timely.

Please forward all claims once denial is received, or if you do not receive a denial within 60 days to Jeromejohnson@utulocal60.com

Submit for each day (go 30 days back for unpaid mileage)

Use the below language in details of timecard/penalty submission. 

http://railclaims.njtransit.com/ 

“Pay eight-hour penalty as per rule 42 letter” A” and “D” submitted a claim for mileage payment on _________ sheet number ________   and was neither denied nor paid in thirty days as per agreement. Claim was presented within thirty days as per TRO-12 1.1.43A &1.1.43B for dates.”

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Due to Thanksgiving Holiday All timecards/eClaims *Must Be received by Verification
Department No Later Than 11am Wednesday, November 22, 2023 to be considered current
and paid on Thursday, November 30, 2023.
Any and all cards stamped or eClaims received in the Verification Department after 11am on
November 22, 2023 will be processed for the following pay period which will be paid on
Thursday, December 7, 2023.

Verification Department will be closed for the Holiday 11/23-11/24 2023.

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